COVID-19 Re-Opening Plan

WLCCSC COVID-19 Safety Plan

WLCCSC COVID-19 Safety Plan

In the case of discrepancies between this plan and the PHO guidelines, please follow the most recent PHO guidelines.  Our intention is to follow the PHO guidelines, but we may lag behind a little in updating this plan.

This plan was developed following CCBC return to sport guidelines and Nordiq Canada Covid guidelines for the WLCCSC on October 29, 2020, and has been updated as required since then. Enquiries about this plan can be directed to

Our expectations are as follows:

Personal Health

  • Everyone who will be part of the cross-country ski environment has the responsibility to continuously monitor their own health and respond appropriately.
  • Participants must complete a daily screening questionnaire (eg. BC COVID Self Assessment – prior to use of the facility.
  • Participants will leave immediately if there are signs of infection, and will contact public health if recommended.
  • Everyone who will be part of the cross-country ski environment must know when and how to follow self-isolation directives or will contact local health authorities for further information.
  • Participants must bring their own hand sanitizer.
  • Any individual who is at elevated risk for COVID-19 infection will be supported where possible in taking further precautions to protect themselves, thus ensuring an inclusive and safe environment.
  • If an individual is concerned about their risk level, they should consult with a medical professional.

Education on Health Practices

  • Our organization is following relevant health authority guidelines and is following CCBC return to sport guidelines in terms of reopening.
  • Staff and participants will know how to recognize COVID-19 symptoms and know the steps to take if suspected. Training is being delivered and documented in a binder on site.
  • Signage at gates directs everyone to sign in, not enter if sick, maintain physical distance and carry a Clean Trip Kit for themselves as per BC Recreation Sites and Trails.
  • Staff and participants must know how to maintain a physical distance of 3 metres between people at all times. If distancing is not ensured, they must wear a non-medical mask.
  • Our organization is not taking unnecessary risks. Staff and participants must use common sense to avoid situations that involve undue risk, the potential need for emergency personnel to respond, or the potential that personal contact becomes necessary. This applies to all activities, including training sessions, camps, indoor and outdoor activities.
  • Athletes and coaches will closely monitor athlete health.


  • Signage is placed outside the clubhouse and at entry gates outlining the COVID-19 protocols in place.
  • Signage is placed at the clubhouse and washroom facilities encouraging hand washing and respiratory hygiene (cover your cough).
  • Hand sanitizer stations are provided for participants in multiple locations (emergency shelter, bathrooms, equipment shed) .
  • Local directives for the use of facilities are followed including posting maximum number of occupants where appropriate.
  • Special attention is paid to common and high traffic areas.
  • Shared items and surfaces, such as counters, tables, door handles, pencils and pens will be disinfected between uses.
  • Cleaning frequency is documented in a log.  The warming hut and ski equipment will be sanitized with an electrostatic sanitizer after the end of each day
  • Hand sanitizer must be used upon entering and exiting the warming hut and other buildings.
  • Face masks are mandatory in the emergency shelter and any indoor space.
  • Indoor spaces are for essential and emergency use only.  Participants may not use the indoor spaces to store personal belongings or take rest breaks.

Club Operations

  • Contactless payment options are preferred (**e-transfer).
  • All users of the facility must sign in each ski session to allow for contact tracing (members and drop-in).
  • Only one person updates white boards, notice boards and weather boards as applicable.
  • Participants are not permitted to congregate.
  • Group sizes must not exceed local directives.
  • Water pump bottle is for emergency use only- shared water is not available
  • Picnic and other communal sitting areas are sanitized between uses, and signage is posted to remind users of physically distancing.
  • Trash cans will be covered/removed and participants must take their garbage home.
  • Grooming personnel will use their own helmets for the snowmobiles and will use hand sanitizer if removing gloves to service equipment.
  • All club activities abide by local directives, including but not limited to AGMs, Board meetings, fundraisers, facility rentals and events and follow all current and applicable directives.

Training Sessions

  • Athletes only travel with members of their household. Public transportation is avoided.
  • Parking is limited to every second slot to allow for physical distancing.
  • A daily record of participants is maintained.
  • “Get in, Train, Get out.” Athletes will arrive ready to go and will not mingle with the group upon arrival or departure.
  • Athletes may not congregate, including in parking lots and stadiums.
  • Equipment and surfaces are sanitized between users or not shared at all.
  • Club equipment, skis, boots, or other equipment is assigned to an individual skier for the duration of public health measures if possible. It will be kept in SDP storage room and sanitized if shared between users as it is part of club rental equipment.
  • Car shuttles (e.g., roller ski hill workouts) are not used during training sessions.
  • Food and beverages are not shared.
  • Personal belongings (e.g., phones, gloves, helmets) and training equipment (e.g., balls, ropes) are not shared or touched by more than one person.
  • Training groups are kept consistent and do not change from one session to the next as possible with coaching resources available. This is to reduce the chance of cross- contamination from one group of athletes to another.
  • Wherever possible, training sessions will be held outdoors.   We will follow directions of local indoor training facility if used.


  • SafeSport Guidelines will be followed for all training sessions, whether in-person or physically distanced.
  • Coaches will wear face coverings when they are closer than 3m to participants.
  • Training activities will be structured so physical distancing is maintained.
  • Athlete arrival and departure times may be staggered to limit mingling if exceeding current public health directives.
  • Training sessions are prepared ahead of time, keeping in mind individual athlete abilities to mitigate congestion.
  • Workout directions and instructions are communicated prior to session.  (electronically or on the new notice board).  On site instructions are limited and allow for participants to maintain physical distancing.
  • Coaches should have a planned route each session and communicate this to the parents and on notice board to facilitate pick-up post session or earlier, especially if cold weather( ie Level 2 Wrangler, Cataline and Mousetrap, return 2:45pm)
  • Coaches will be provided with a small emergency bag with disposable gloves, disposable face mask, hand sanitizer and hand warmers
  • Coaches will ask participants each session if they have done their health check and will record attendance.

Skills Development Programs (Bunny Rabbits, Jack Rabbits, Track Attack)

  • Participants are required to complete a screening questionnaire before each practice ( and not attend if symptomatic.
  • Drop-off and pick-up protocols facilitate physical distancing. Attendance is logged to help with contact tracing.
  • High traffic areas will be regularly cleaned.
  • Equipment sharing is limited. Where sharing happens, equipment is cleaned between users.
  • Plans are in place to maintain 3 metres between all participants, staff and volunteers.
  • Considering ages and abilities and to maintain physical distancing, spaces are big enough for the number of people using the space and how they will use the space considering.
  • Guidelines for use of non-medical masks are followed. In most circumstances non-medical masks (NMM) or cloth face coverings are not deemed necessary in outdoor recreational spaces when physical distancing is possible and can be predictably maintained. However, use of NMM is recommended if physical distancing is not possible or is unpredictable, and local epidemiology and community transmission warrant it..
  • Participants should keep gloves or mittens on. If they take them off, sanitizer is used when needed.
  • Groups will be divided into smaller numbers where necessary.
  • Schedules are staggered to limit the number of children/youth in attendance at one time if needed. WLCCSC SDP will address according to PHO guidelines but will likely have slightly staggered end times -parents need to be back for the finish of their first child if they have multiple children).
  • Individual bathroom breaks are favoured over group bathroom breaks, maintaining required supervision.
  • There is a “no sharing” food and drink policy, and potluck style meals are avoided. Children/youth must bring filled water bottles or drink belts and their own snacks. Parents can bring after session snacks for their child(ren).
  • Practice duration accounts for limited or no access to warming facilities.   The warming hut should be considered primarily as an Emergency Shelter. We hope to have any parent helpers assist with an outside fire area – as appropriate with weather and helpers available.
  • Parents will need to be present to pick up their child at the end of the lesson and should communicate with the coach ahead of the lesson if they feel their child may need to leave earlier
  • Participants and parents are to come ready to ski and leave belongings in their vehicles as the clubhouse is not to be used for changing
  • All participants must come prepared to ski and have proper clothing as there will be no sharing or lending of clothing or accessories.
  • If a child requires equipment rentals these will need to be picked at least 15 minutes before the lesson start time to allow coaches time to get to their groups (Rentals will need to be prearranged for the first time, please contact Effort will be made to keep the rental equipment assigned and separated for Jackrabbit participants for the season, or if shared will be sanitized.
  • There will be minimal use of shared training equipment and it will be sanitized before and after each class if used.
  • There is a dedicated person to oversee coronavirus safety and ensure good communication.


Links for further information:

CCBC Return to Sport Plan

Nordiq Canada XCskisafe COVID Resources

BC COVID-19 Self-Assessment Tool

BC Centre for Disease Control

BC’s Response to COVID-19 / PHO guidelines, including most recent province-wide restrictions


Hey fellow skier!Unfortunately, we've noticed that your browser is out-of-date.We'd like to invite you to update your browser to view the Williams Lake Cross Country Ski Club website correctly.Here's a list of current browsers that will work with our site

Update my browser now