COVID-19 Re-Opening Plan

WLCCSC COVID-19 Safety Plan

updated for 2021-2022 season : 

“Sport facilities and organizations may implement stricter requirements at their discretion.” -CCBC

In the case of discrepancies between this plan and the PHO guidelines, please follow the most recent PHO guidelines.  Our intention is to follow the PHO guidelines, but we may lag behind a little in updating this plan.

This plan was developed following CCBC return to sport guidelines and Nordiq Canada Covid guidelines for the WLCCSC on October 29, 2020, and has been updated as required since then. Enquiries about this plan can be directed to [email protected]

Our expectations are as follows:

Personal Health

  • Everyone who will be part of the cross-country ski environment has the responsibility to continuously monitor their own health and respond appropriately.
  • Participants must complete a daily screening questionnaire (eg. BC COVID Self Assessment – prior to use of the facility.
  • Participants will leave immediately if there are signs of infection, and will contact public health if recommended.
  • Everyone who will be part of the cross-country ski environment must know when and how to follow self-isolation directives or will contact local health authorities for further information.
  • Participants must bring their own hand sanitizer.
  • All individuals using the facility are encouraged to be vaccinated for the protection of themselves and the wider community
  • If an individual is concerned about their risk level, they should consult with a medical professional.

Education on Health Practices

  • Our organization is following relevant health authority guidelines and is following CCBC return to sport guidelines in terms of reopening.
  • Staff and participants will know how to recognize COVID-19 symptoms and know the steps to take if suspected. Training is being delivered and documented in a binder on site.
  • Signage at gates directs everyone to sign in, not enter if sick and carry a Clean Trip Kit for themselves as per BC Recreation Sites and Trails.
  • Our organization is not taking unnecessary risks. Staff and participants must use common sense to avoid situations that involve undue risk, the potential need for emergency personnel to respond, or the potential that personal contact becomes necessary. This applies to all activities, including training sessions, camps, indoor and outdoor activities.
  • Athletes and coaches will closely monitor athlete health.


  • Signage is placed outside the clubhouse and at entry gates outlining the COVID-19 protocols in place.
  • Signage is placed at the clubhouse and washroom facilities encouraging hand washing and respiratory hygiene (cover your cough).
  • Face masks are mandatory in the emergency shelter and any indoor space.
  • Hand sanitizer stations are provided for participants in multiple locations (emergency shelter, bathrooms, equipment shed).
  • Local directives for the use of facilities are followed including posting maximum number of occupants where appropriate.
  • Special attention is paid to common and high traffic areas.
  • Shared items and surfaces, such as counters, tables, door handles, pencils and pens will be disinfected regularly.
  • Cleaning frequency is documented in a log.  The warming hut and ski equipment will be sanitized with an electrostatic sanitizer after the end of each day
  • Hand sanitizer must be used upon entering and exiting the warming hut and other buildings.
  • Indoor spaces are for essential and emergency use only.  Participants may not use the indoor spaces to store personal belongings or take rest breaks.

Club Operations

  • Contactless payment options are preferred (**e-transfer).
  • **NEW : Rental personnel are required to be vaccinated.
  • All users of the facility must sign in each ski session to allow for contact tracing (members and drop-in).
  • Only one person updates white boards, notice boards and weather boards as applicable.
  • Group sizes must not exceed local directives.
  • Water pump bottle is for emergency use only- shared water is not available
  • Picnic and other communal sitting areas are sanitized regularly.
  • Trash cans will be covered/removed and participants must take their garbage home.
  • Grooming personnel will use their own helmets for the snowmobiles and will use hand sanitizer if removing gloves to service equipment. Masks will be used in enclosed areas.
  • All club activities abide by local directives, including but not limited to AGMs, Board meetings, fundraisers, facility rentals and events and follow all current and applicable directives.

Training Sessions


  • A daily record of participants is maintained.
  • Training and competition is allowed.
  • Masks may not be required.
  • “Get in, Train, Get out.” Athletes will arrive ready to go.
  • Club equipment, skis, boots, or other equipment will be sanitized regularly.
  • Food and beverages are not shared.
  • Wherever possible, training sessions will be held outdoors.   We will follow directions of local indoor training facility if used.
  • For the Interior Health region, proof of vaccination is required for participants of organized adult group outdoor sport, such as Masters Program participants and adult race/loppet participants.



  • **NEW : All coaches of youth programs are required to be fully vaccinated.
  • SafeSport Guidelines will be followed for all training sessions.
  • Coaches will wear face coverings if administering first aid.
  • Athlete arrival and departure times may be staggered to limit mingling if exceeding current public health directives.
  • Training sessions are prepared ahead of time, keeping in mind individual athlete abilities to mitigate congestion.
  • Coaches should have a planned route each session and communicate this to the parents and on notice board to facilitate pick-up post session or earlier, especially if cold weather( ie Level 2 Wrangler, Cataline and Mousetrap, return 2:45pm)
  • Coaches will be provided with a small emergency bag with disposable gloves, disposable face mask, hand sanitizer and hand warmers
  • Coaches will ask participants each session if they have done their health check and will record attendance.

Skills Development Programs (Bunny Rabbits, Jack Rabbits, Track Attack).

  • Proof of vaccination is not required but recommended for youth (21 and younger) participating in sport events and programming.
  • ** NEW : Parent volunteers are required to be fully vaccinated.
  • Participants are required to complete a screening questionnaire before each practice ( and not attend if symptomatic
  • High traffic areas will be regularly cleaned.
  • Guidelines for use of non-medical masks are followed. In most circumstances non-medical masks (NMM) or cloth face coverings are not deemed necessary in outdoor recreational spaces when physical distancing is possible and can be predictably maintained. However, use of NMM is recommended if local epidemiology and community transmission warrant it.
  • Groups will be divided into smaller numbers where necessary. For the Interior Health region, proof of vaccination is required for events over 100 spectators
  • There is a “no sharing” food and drink policy, and potluck style meals are avoided. Children/youth must bring filled water bottles or drink belts and their own snacks. Parents can bring after session snacks for their child(ren).
  • Practice duration accounts for limited or no access to warming facilities.   The warming hut should be considered primarily as an Emergency Shelter. We hope to have any parent helpers assist with an outside fire area – as appropriate with weather and helpers available.
  • Parents will need to be present to pick up their child at the end of the lesson and should communicate with the coach ahead of the lesson if they feel their child may need to leave earlier
  • Participants and parents are to come ready to ski and leave belongings in their vehicles as the clubhouse is not to be used for changing
  • All participants must come prepared to ski and have proper clothing as there will be no sharing or lending of clothing or accessories.
  • If a child requires equipment rentals these will need to be picked at least 15 minutes before the lesson start time to allow coaches time to get to their groups (Rentals will need to be prearranged for the first time, please contact [email protected].).
  • “Sport facilities and organizations may implement stricter requirements at their discretion.” -CCBC
  • There is a dedicated person to oversee coronavirus safety and ensure good communication.

November 29, 2021


Links for further information:

CCBC Return to Sport Plan

Nordiq Canada XCskisafe COVID Resources

BC COVID-19 Self-Assessment Tool

BC Centre for Disease Control

BC’s Response to COVID-19 / PHO guidelines, including most recent province-wide restrictions


Hey fellow skier!Unfortunately, we've noticed that your browser is out-of-date.We'd like to invite you to update your browser to view the Williams Lake Cross Country Ski Club website correctly.Here's a list of current browsers that will work with our site

Update my browser now